Video Conferencing: An Excellent Way to Optimize Your Communications

By June 19, 2019

Do you want to improve the communications of your company and want to start using video conferencing? Is your company already able to organize videoconferences for planned meetings and specific conferences, but not in your daily activities? Was the best free video conferencing system implemented in your work, but the only address has access to this tool? Or, have you not yet tried this powerful yet simple tool, mistakenly thinking that the integration in your company is too expensive or too complicated to be profitable in the short term?

If one of these scenarios sounds familiar, then it’s time to learn more about this technology and the benefits for the entire company.

Not to mention the increase in productivity and efficiency of all employees when using video conferencing devices. This undoubtedly plays an important role, but it is not the only thing. In particular, all employees who work outside the office are no longer excluded and can be integrated into daily meetings. In a context of austerity of corporate expenses, the use of videoconferences also helps maintain a balanced budget by limiting travel expenses. Video conferencing allows you to have face-to-face conversations with your clients, without losing time or money to attend them in person. Regardless of how your organization currently uses video conferencing, setting new standards is quick and easy in eztalks meet pro.

  • First, analyze the use of video in your organization. Are the videoconferences already integrated into your corporate culture? Otherwise, find the reasons for this choice and analyze them. For example, if the main problem is the lack of access to appropriate technology, then the solution is simple. Web conferences can now be started without problems from a web browser. WebRTC technology allows the transfer of audio, video and data between browsers, allowing participants to attend conferences without having to download additional software or plug-ins.
  • Promote a more user-friendly corporate culture in your organization. Some employees are timider than others. Maybe some people feel embarrassed or fearful of the consequences of their interaction through videoconferences. Whatever the reason, exploit them and reassure your employees. For example, you can implement individual meetings with the most fearful employees until they feel more secure. As much as possible, remind your employees how peer interactions, including personal interactions, encourage mutual commitment and collaboration with other participants.
  • Do all employees have access to video conferencing technology? If this is not the case, simply implement a solution that offers a unified platform for an unlimited number of users. Make sure that this platform allows external employees to easily connect as well. This face-to-face communication allows employees to build better relationships with their peers, which would be much more difficult through just phone calls.
  • Is your company a fan of graphics, tables, PowerPoint, Excel and other tools to make presentations ?. Web conferencing features such as shared screen or whiteboard allow you to share content such as graphics, spreadsheets, PDFs and videos with other participants as part of your presentation.

No matter where you are today, it is up to you to decide how fast you can integrate video conferencing into your communications. But remember that the earlier you do it, the greater the added value of your business. By introducing the video naturally into the company’s culture, you will foster a collaborative, productive and efficient work environment for your employees and customers.